Data Breach Response Plan

Data Breach Response Plan for Koro Farm

This Data Breach Response Plan is designed to guide Koro Farm stay in responding effectively to a data breach, ensuring rapid action to protect user information and comply with legal obligations. This plan outlines the process for detecting, managing, and mitigating data breaches, as well as notifying affected individuals and authorities when necessary.

1. Objective

The objective of this Data Breach Response Plan is to:

• Quickly identify and contain any data breach.

• Mitigate the impact on affected individuals.

• Fulfil all regulatory and legal requirements, including notifying users and relevant authorities.

• Minimize damage to Koro Farm stay’s reputation and trust with members.

2. Definition of a Data Breach

A data breach occurs when personal or sensitive information is accessed, disclosed, altered, lost, or destroyed without authorization. Types of breaches may include:

• Unauthorized access to or exposure of members’ personal data.

• Accidental data loss or deletion.

• Ransomware or other cyber-attacks compromising data integrity.

• Theft or loss of devices containing personal data.

3. Incident Response Team (IRT)

The following team members are responsible for managing and responding to data breaches:

• Data Protection Officer (DPO): Oversees compliance with data protection laws, leads the response plan, and coordinates communications.

• IT and Security Lead: Investigates technical aspects of the breach and manages containment and recovery.

• Customer Support Lead: Communicates with affected individuals and handles member inquiries.

• Legal Advisor: Provides guidance on regulatory and legal obligations, including breach notifications.

• Communications Manager: Manages public statements and communications with the media if necessary.

4. Data Breach Response Process

Step 1: Detect and Report

• Detection: All employees are trained to recognize signs of a data breach. If a breach is suspected, staff should report it immediately to the Incident Response Team.

• Assessment: The IRT conducts a preliminary assessment to confirm whether a data breach has occurred.

Step 2: Contain the Breach

• Isolate the Breach: If possible, disconnect affected systems from the network to prevent further access or damage.

• Secure Evidence: Document the breach and secure any evidence for further investigation.

• Prevent Further Access: Reset passwords, revoke access rights, and update security controls where necessary.

Step 3: Evaluate the Risks

• Assess the Data Compromised: Determine what type of data was involved (e.g., personal data, payment information) and the scope of the breach.

• Evaluate Risk to Individuals: Determine the potential impact on affected individuals (e.g., risk of financial harm, identity theft).

• Assess Legal Obligations: Based on the breach scope, determine if regulatory authorities and affected individuals must be notified.

Step 4: Notify Relevant Parties

• Notify Authorities: If required (such as under GDPR for EU residents), notify the relevant data protection authority within 72 hours of becoming aware of the breach.

• Notify Affected Individuals: If the breach is likely to result in a high risk to individuals' rights and freedoms, notify affected users promptly. Include:

  • Description of the breach.

  • Type of data exposed.

  • Steps Koro Farm stay is taking to mitigate harm.

  • Recommendations for affected individuals (e.g., password reset, monitoring accounts).

• Notify Third-Party Partners: Inform any relevant third-party providers, such as payment processors, to ensure they take necessary precautions.

Step 5: Containment and Recovery

• Eliminate the Cause: Identify and address the root cause of the breach, implementing updates or patching vulnerabilities as needed.

• Restore Systems: Work with the IT and Security Lead to securely restore systems and data from backups, if applicable.

• Ongoing Monitoring: Increase monitoring of affected systems to detect any further suspicious activity.

Step 6: Post-Breach Review and Documentation

• Investigate Incident: Conduct a thorough investigation to fully understand how the breach occurred and assess any gaps in security or protocols.

• Update Policies and Procedures: Based on findings, update security policies, procedures, and employee training to prevent future incidents.

• Record the Incident: Maintain comprehensive documentation of the breach, including cause, response actions, and any communications, for at least six years or as legally required.

5. Employee Training and Awareness

All Koro Farm stay employees are required to undergo regular training on data protection and breach response to ensure they understand how to identify, report, and respond to potential breaches. Periodic drills or simulations may be conducted to keep staff prepared.

6. Review and Update

This Data Breach Response Plan will be reviewed and updated annually, or following any data breach incident, to reflect changes in legal requirements, organizational structure, or technological developments.

Contact Information for Data Protection Officer (DPO):

• Email: info@korofarmstay.life

• Phone: +44 7895328902

Prepared by: Koro Farm stay Green Life Membership Last Updated: [Insert Date]

This response plan ensures that Koro Farm stay can act quickly and effectively to minimize harm and meet compliance obligations in the event of a data breach.